The agenda for a board meeting is one of the most important elements for the success of a board meeting. A well-planned agenda will help to focus the discussion and help cut down on irrelevant topics. It will also ensure that everyone on the board are prepared to engage in the current issues.

The executive team needs to decide on a few important strategic areas prior to the board meeting. This will avoid the risk of a rogue boardroom train and keep the discussion productive and relevant.

The board administrator should distribute the agenda to all directors so that they can examine it prior to the meeting. This lets them draw out key points and answer any questions they might have prior to the meeting. Additionally, it gives directors the opportunity to submit any reports that have to be submitted or reviewed.

The general counsel or a designee must also go through any board materials that are prepared by management for any consistency and typos. They should also be looking for a section participants and draft resolution language for any decisions that will need to be made.

The chair should also be in touch with any directors or chairs of committees that have been assigned actions items from previous meetings, to make sure they are still on track. This is an excellent method to keep track of any developments and give a quick status update.