The cost of the virtual data room may differ greatly depending on the service you select. The cost-to-quality ratio varies on the features provided by a provider, how many users are using the system, and whether you need advanced functionality to support due diligence, M&A, or project management. A great VDR should have analytics capabilities that let the administrator review the performance of users and allow users to quickly locate the information they require. It should also support mobile devices, be easy to use, and enable administrators to manage access to security.

Some providers use a per-page pricing structure and charge between $0.40 and $0.85 for each document scanned or uploaded. This is a suitable price for online deals that generate very few documents. It’s also a reasonable price for companies that exchange small text documents. If your projects go over the limit, you could be faced with high invoices or overage fees.

Some vendors offer a monthly flat rate. This is a great option for large projects with long timeframes. This structure typically allows for an amount of storage as well as unlimited pages and users, and is typically between $400 and $1000 per month. FirmRoom charges a flat rate per month, which includes unlimited users and storage capacity for an annual contract.

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